Store and manage documents electronically with DAISY’s Document Manager
- Paperless 2 4 1 – Digital Documents Manager Description Sample
- Paperless 2 4 1 – Digital Documents Manager Description Template
- Paperless 2 4 1 – Digital Documents Manager Description Example
- Paperless 2 4 1 – Digital Documents Manager Description Format
In a digital world, having all your dental practice’s documents organized electronically can dramatically improve efficiency and make your employees’ jobs easier. DAISY’s document management feature lets your office staff store and manage electronic copies of documents associated with your dental practice — safely and securely.
Transform the way you work with Personal Paperless Document Manager 2016 (PPDM 2016). Convert static documents and images into editable files in almost any format, so you can access your information in the ways you prefer. And share the files via a wide range of cloud applications for fast, easy collaborations. Store and manage documents electronically with DAISY’s Document Manager. In a digital world, having all your dental practice’s documents organized electronically can dramatically improve efficiency and make your employees’ jobs easier. DAISY’s document management feature lets your office staff store and manage electronic copies of documents associated with your dental practice.
With DAISY’s paperless document management feature, documents can be attached to patients, providers, accounts or your dental practice in any of the following ways:
- Import a file into DAISY
- Scan a printed document
- Archive a DAISY report
- Archive a mail merge
The same could be true for digital documents that aren’t safely stored. Property management companies are on the right track by reducing paper in the office. Here are 3 key benefits of paperless document management: 1. Easy document access for all parties. In multifamily, sharing files can be cumbersome without a document management system. Personal Paperless Document Manager v3 empowers users with personalized document capture at the MFP, conversion at the desktop and access in the Cloud. Specifications Ricoh Personal Paperless Document Manager v3 Ricoh Americas Corporation, 70 Valley Stream Parkway, Malvern, PA 19355 1-800-63-RICOH ©2013 Ricoh Americas Corporation.
Become a paperless practice
Enjoy the benefits of a paperless practice — free up physical storage space and spend less money on office supplies. DAISY’s paperless document management helps you significantly decrease the costs associated with filing and storing paper documents.
See the document management screen Improve office efficiency
Your staff can access documents from any computer running DAISY, and multiple people can review the same document, even if they are in different offices or cities, Plus, a tidy office and efficient staff make your practice more attractive to patients.
Manage and store documents in a variety of file formats
Import and save files as a wide range of file types:
- Documents, including PDF or Word files
- Email messages saved as a file
- Images, including JPG, PNG or TIF formats
- Spreadsheets
- PowerPoint presentations
- Audio files, such as WAV or MP3
- HTML files
It’s easy to scan documents — including X-rays and photos, registration forms, correspondence, etc. — directly into the DAISY archive, using your TWAIN-compliant office scanner. And any files stored in DAISY’s Document Manager cannot be altered ensuring your records remain accurate.
![Description Description](https://i1036.photobucket.com/albums/a443/iksky/paperless_zps83c2b910.png)
Enjoy a convenient, safe document management archive
Easily archive a copy of any DAISY report, a signed treatment plan, daily or monthly closing reports or other files. Everything in the archive is automatically backed up and can be backed up externally in multiple locations along with your DAISY database with DMC’s Redundant Backup Solution.
Keep patient and business data confidential
Ensure that confidential patient information remains protected and is reviewed appropriately. Your practice can capture and use digital signatures to verify the integrity of documents. Digitally signed treatment plans help protect your practice in the case of patient disputes, reducing you liability.
Paperless document management takes advantage of DAISY’s advanced security controls which allow you to restrict access to certain files so only authorized staff can see protected documents here.
Discover all the ways DAISY dental software can take your dental practice to the next level. Request a free demonstration today.
.
A document management system is an important part of a paperless home office. Like paper, digital or electronic documents need to be stored so they can be retrieved and used as needed. To have an effective paperless office, you need a system to manage these necessary documents.
However, no office can be completely paperless. Some documents must remain on paper meaning that your home office can only be paper-less. And many of us simply remain more comfortable using paper to do some of our work. So any document management system you put together has to manage the mix of electronic and paper for a 'paper less' office.
Advertisement
Advertisement
As designed for large companies, document management systems turn paper into digital images as PDFs that can be stored electronically and, with some software, searched or edited. Command center 1 0 6. These systems also can improve electronic filing, retrieving and secure access to information -- and they can be very costly.
However, at its simplest, a document management system consists of a scanner and software that convert paper documents to electronic PDFs. And you can get less expensive software to make PDFs searchable and editable. Here are several options:
Paperless 2 4 1 – Digital Documents Manager Description Sample
- PDF Transformer Pro from ABBYY (for PC only; under $100) will allow you to create PDFs and convert the images to searchable files.
- Acrobat Professional 8.0 from Adobe (for PC or Mac; about $400) creates PDF files, automatically recognizes text with optical character recognition (OCR) and can save the editable PDF files into programs like Microsoft Word.
- NeatShoeBox (for PC only; about $200) scans documents like receipts and business cards, pulls off key information and then exports the data to applications like Quicken and Microsoft Excel and Outlook.
Paperless 2 4 1 – Digital Documents Manager Description Template
Sqlpro studio 1 0 325 – powerful database manager training. You'll need to develop your own system for managing electronic files. Here are a few suggestions:
Paperless 2 4 1 – Digital Documents Manager Description Example
- Create an online filing system as you would for paper in a filing cabinet. Use file and document names that will be easy to find and remember.
- Use the 'print to file' option to save electronic documents from outside, like e-mails or online statements, to their correct electronic files.
- Back up your files regularly, probably at least weekly, to a CD or USB flash drive.
- Make a master list of file folders that you can refer to.
- End the year by reviewing your files. Trash any that you no longer need, move files that are going to storage (like the year's invoices) to a CD and set up new files for the new year.
Keep in mind that you'll also have to maintain paper files and weed through them at the end of each year, although these files should be much smaller than before. These documents include notarized documents and materials you need to prepare your taxes.
While you may be tempted to scan your receipts and toss the paper originals, don't do it, says Barry Steiner, a Chicago CPA and former IRS agent. You may need them as proof for a tax audit. Steiner recommends keeping all bills, invoices, receipts and canceled checks related to deductible expenses for three years after filing tax forms. At that point, he says, shred them to prevent identify theft [source: e-mail interview with Barry Steiner].
Paperless 2 4 1 – Digital Documents Manager Description Format
As Abigail Sellen and Richard Harper, the authors of The Myth of the Paperless Office point out, no office can be completely paperless. 'Rather than pursuing the ideal of the paperless office, [people] should work toward a future in which paper and electronic document tools work in concert,' they write in the book [source: The Myth of the Paperless Office by Abigail Sellen and Richard Harper, MIT Press, 2001, page 21].
For more information on paperless offices and related topics, check out the links below.